TIPS FOR OUTDOOR EVENT PLANNING
During the nicer weather an outdoor venue can make your event even more memorable. However planning an outdoor event comes with a new set of challenges, complications, and logistical concerns. Here are four essentials for outdoor event planning that you may miss.
GET A PERMIT FOR OUTDOOR VENUES
You would be surprised how quickly an event gets shut down for not having proper permits. Once word gets out to the authorities that you do not have the proper permits, they will immediately shut down your event. Permits include more than the venue space. You may also need permits for serving food or alcohol or plan to set off fireworks at your event.
SETUP AND BREAK DOWN TIME; INCLUDING LOADING AND UNLOADING
During the planning process you may forget to factor in the time it takes to unload and load your equipment. Even the best planners may take into account how long to set-up the equipment, but might forget that it takes time to get it out to the venue. This is a courtesy to the event staff responsible for breaking down the party. Nothing is tougher on staff than not knowing when they should expect to be finished.
BATHROOMS — DO YOU HAVE ENOUGH?
Even on a personal level, we don’t think about bathrooms until we need them. Make sure you know what the restroom situation is and decide if you have enough for guests to use comfortably. You may have to rent extra port-a-pottys. This is an easy outdoor event planning item to forget—but essential.
ASK FOR HELP FROM A PARTY RENTAL EXPERT
A party rental place is expert at making sure you have crossed all your T’s and dotted all your I’s. Family-owned and operated since 1963, The Party Place has enjoyed giving Portland the very best in event rental equipment. We are the largest inventoried and varied capabilities event rental company in Oregon. Staying ahead of industry trends, along with superior customer service and well-maintained equipment, is our top priority!
Many of our event rental specialists have been with us for over ten years, each with varied backgrounds, from catering to event planning and beyond, who are eager to help make your next event one to remember.
Call Us Today at (503) 548-4880